• Zeughausmesse, Foto: Berliner Volksbank/Peter Adamik
    Zeughausmesse, Foto: Berliner Volksbank/Peter Adamik

Conditions for participation | Zeughausmesse 2017

  1. The following services in the framework of the Zeughausmesse für Angewandte Kunst im Schlüterhof des Berliner Zeughauses (Zeughausmesse Modern Crafts Fair in the Schlüterhof of the Berlin Zeughaus) are provided by the organiser: a space with or without a sales table (depending on the booking), as well as a basic supply of light and electricity. Furnishings for the open spaces have to be agreed with the event designer.
  2. The organiser provides the necessary print material for event publicity (invitation and poster). Invitations are sent out approx. three weeks before the event to approx. 4,000 addresses. Each exhibitor receives 100 advertising cards for the Fair to hand out to their customers, and 10 invitation cards for the event’s opening celebration, to be sent out at the exhibitor’s own expense.
  3. The organiser takes over-all responsibility for public relations.
  4. After admission to the event the exhibitor agrees to pay a participation fee (for itemised prices, see registration). This amount is payable within 14 days after receipt of the invoice. If the participation fee has not been credited to the organiser’s account within this period, the organiser reserves the right to cancel the contract and exclude the exhibitor from the Zeughausmesse – Modern Crafts Fair.
  5. The exhibitor provides all materials needed for the preselection process and for public relations.  All materials/advertising media handed over to the organiser are only to be used for the specific purpose agreed in this contract. For further or different uses the organiser’s prior consent is required.
  6.  In the framework of public relations regarding the event the organiser will select 15-20 picture motives (photographs) for distribution to the relevant publications from all material sent in by exhibitors. Establishing selection criteria and the selection of the picture motives is solely the organiser’s responsibility.
  7. The content of this agreement is confidential. Access by thirds parties is only permitted, if the implementation of the contract requires disclosure to a third party, or if there is a legal duty of disclosure.
  8. Without the organiser's prior written consent the exhibitor is not allowed to transfer the rights and duties resulting from this contract, or the exercise of these rights and duties, either completely or partially to a third party.
  9. Any amendments or additions, as well as special arrangements regarding this contract have to be made in writing. This also applies to the lifting of the clause stipulating the written form. No special arrangements have been made.
  10. Should any single clause or several clauses in this contract be ineffective, invalid or incomplete, this does not affect the remaining contract's effectiveness. In this case the parties commit themselves to replace the ineffective or invalid clause, or fill the gap in the contract respectively by an arrangement that that will enable the parties to achieve the pursued economic purpose.
  11. The location of fulfilment of contract and the area of jurisdiction is Berlin.

Admission to the event

Firstly the exhibitor sends the application/registration form to the organiser. After the evaluation of all registrations (with regard to exhibitors who are not members of Berufsverband Angewandte Kunst (Professional Association for Decorative Arts) Berlin-Brandenburg e.V. this will happen after jury selection by the organiser)  a counter-signed copy of the registration form, an admission statement for participation in the Zeughausmesse (Zeughausmesse Modern Crafts Fair) and the conditions of participation will be sent as confirmation.

Cancellation | non-participation

After the binding registration and admission a release from the contractual relationship is no longer possible. If the stand area can be let otherwise, a flat rate of 25% of the participation fee is levied to cover any incurred costs. If the stand area cannot be let otherwise, the participation fee has to be paid in full.

Occupation of the sales stands

Occupation of the stands begins at 10:00 am on 7 th December 2017, and has to be completed by 2 pm when the fair is due to open. The jury will begin their walkabout at about 2 pm. The fair opens its gates to the public at 3 pm.

Delivery

The delivery of your sales objects and stand decorations is conducted via the southern entrance of the Zeughaus; the entrance is on the corner of Unter den Linden and Straße Hinter dem Gießhaus. To unload you can stop in a lane marked 'Be- und Entladen’ (loading and unloading). It is absolutely forbidden to stop or park in the bus lane Unter den Linden and on the pavement in front of the Zeughaus. Vehicles found parking there will be reported directly to the police by the drivers of Berlin Transport Authority busses. The police will arrive immediately to dispense parking tickets.

Storage of containers and packaging

Unfortunately there is no storage space in the ‘Deutsche Historische Museum’ for storing packaging and surplus sales objects. It is the responsibility of each exhibitor to take care of the storage of packaging materials themselves, or to store small quantities at the stand itself. Objects of particular value can be locked over-night in a separate room in the Zeughaus. As instructed by the ‘Deutsche Historische Museum’ the lockers in the wardrobe area of the Zeughaus are only for use by museum visitors. During the museum’s opening times any items of clothing or bags can be stored in the wardrobe.

Fire safety regulations

We would like to draw your attention to the fire safety regulations for the Zeughaus. Neither the stands themselves, nor the materials below the stands must be made from flammable materials. Any stands brought in by the exhibitors themselves made of flame retarding materials have to be accompanied by a manufacturer’s certificate regarding ‘Brandschutzklasse B1’ (Fire Safety Category B1) which has to be presented to the Zeughaus fire safety officers. This means in practical terms: Any metals, glass and stone (A1) are considered safe without certificate. Wood & textiles are only admissible with a B1 treatment and certificate. Carton, paper and polystyrene (even as a doll/dummy) are absolutely banned. The packaging materials needed for items sold can only be stored in small quantities under the table in a non-flammable container with a lid.

Setting-up times

The Zeughausmesse Modern Crafts Fair will be open to visitors from 3 pm - 6 pm on 7 th December, from 10 am - 6 pm on (8 th and 10 th December,  and from 10 am - 9 pm on 9 th December (half an hour earlier and half an hour later respectively for exhibitors). The opening celebrations for invited guests will take place on 7 th December from 7 pm - 9 pm. On 9 th December 2017  from 6 pm to 9 pm there is an Open Evening. The entry to the Zeughaus-messe Modern Crafts Fair is free on the Open Evening.

Opening times for visitors

The Zeughausmesse Modern Crafts Fair will be open to visitors from 3 pm - 6 pm on 7 th December, from 10 am - 6 pm on (8 th and 10 th December,  and from 10 am - 9 pm on 9 th December (half an hour earlier and half an hour later respectively for exhibitors). The opening celebrations for invited guests will take place on 7 th December from 7 pm - 9 pm. On 9 th December 2017  from 6 pm to 9 pm there is an Open Evening. The entry to the Zeughaus-messe Modern Crafts Fair is free on the Open Evening

Event organiser, event, event venue, and event date

The Zeughausmesse Modern Crafts Fair is organised by the Berufsverband Angewandte Kunst (Professional Association for Decorative Arts) , www.akbb.de

It is due to take place from 7th – 10th December 2016 in the Schlüterhof of the Zeughaus of the ‘Deutsche Historische Museum‘, Unter den Linden 2 in 10117 Berlin.

The event organiser is represented in the Schlüterhof of the Zeughaus with an information stand.

The entry fees for visitors to the Zeughausmesse (Zeughausmesse Modern Crafts Fair) are in accordance with the rates charged by the ‘Deutsche Historische Museum’. The entry fee for adults is 8 Euros, reduced 4 Euros, under 18s are free. On 9th December 2017 from 6 pm to 9 pm there is an Open Evening. The entry to the Zeughausmesse Modern Crafts Fair is free on the Open Evening. 

Registration deadline

The registration/application period for the Zeughausmesse Modern Crafts Fair 2016 ends on  may 25th 2017. The decision regarding the admission of an exhibitor or an exhibit, as well as the exhibitor’s location at the Zeughausmesse Modern Crafts Fair is at the organiser’s discretion.

Stand sizes and set-up

The stand size is specified on the application form. The stands are set up and broken down by the organiser. Lighting for the illumination of the stand is also provided by the organiser. The maximum height for any stand structure is two metres.

The moving-in period for sales stands is from 10 am – 2 pm on 7th December 2017.

Sales regulations

In view of the professional character of the event the direct sale of exhibits or objects from the exhibition stand is specifically welcomed. The publicly visible price marking of the exhibited goods is subject to consultation with the fair designer.

Publicity

In order to preserve the over-all image of the event and to protect the exhibitors from improper actions, the following advertising measures are not permitted:

  1. The distribution of printed papers in the corridors and halls of the ‘Deutsche Historische Museum’.
  2. Acoustic and optic performances without prior registration and permission.
  3. Events during the opening times within and outside the event venue.

The organiser is entitled to effect the removal from a stand of an exhibit whose exhibition is not compatible with the exhibition programme. Advertising either for political or philosophical purposes is not permitted. In case of grave violations against the conditions of participation the organiser is entitled to have your stand closed down or evicted.

House laws

The organiser executes the house law within the ‘Deutsche Historische Museum’ within the framework of the event.
Besides the house rules of the ‘Deutsche Historische Museum’, which can be viewed in the foyer of the Zeughaus, the following rules apply, in particular:

  1. The causer is liable for damage to the building and fixtures.
  2. It is forbidden to move the planters and benches in the Schlüterhof.
  3. A general smoking ban applies in the entire building of the ‘Deutsche Historische Museum’.
  4. The consumption of food and drink is not permitted in the Schlüterhof.

Liability | insurance

The organiser does not accept any duty of care for brought-in exhibition goods, for stand equipment and for objects which are in the possession of persons staffing the stand.

Any liability for material loss or damage is excluded, if the risks can be insured. The liability for premeditated or grossly negligent behaviour remains intact. This liability exclusion is not limited by the safeguarding measures implemented by the organiser.

In the framework of liability any legal rules regarding the burden of proof remain, they are not altered by this clause. We recommend taking out an exhibitor’s insurance; furthermore you can order special safeguarding measures.

As an exhibitor you are liable towards the organiser for any damage that you, your staff members, your co-workers or any third parties instructed by you, or any other third parties, whose services you may employ to discharge your obligations may culpably cause the organiser.

The organiser is entitled to suspend, shorten, extend or cancel, as well as temporarily or permanently, or partially or completely close the event, if unpredictable events such as natural disasters, war, unrest, strikes, break-down of, or obstruction of traffic and/or communication facilities necessitate such measures. In the case of a suspension, shortening, extension or closing of the event you are not entitled to receive indemnity for any resulting loss.

If as a result of such a measure it is not in your interest to participate, and you therefore surrender your occupation of the stand area assigned to you, you are entitled to withdraw from the contract. The withdrawal must be declared in writing immediately after receiving notice of the change. In this case the payment of the flat registration fee is no longer applicable. In the case of withdrawing from an event the organiser is not liable for any loss and/or other disadvantages resulting thereof. You are liable to pay a proportionate amount of the cost incurred by the event preparations, if this is demanded by the organiser. The amount of the rate payable by each exhibitor will be set by the organiser following a hearing of the economic organisations affected. By signing the registration form and accessing the admission statement you accept the organiser's conditions of participation, as well as all further clauses relevant to the contractual relationship as binding.

Contact

Project Director, Application:
Rainer Wiencke, Am Friedrichshain 10, 10407 Berlin, Germany
Tel. +49 / 30 / 42804235, Fax +49 / 30 / 42804234,
r-wienckeatzeughausmesse [dot] de

Project Director,Accounting:
Friederike Maltz, +49 / 1520 / 658 64 45, f-maltzatzeughausmesse [dot] de

Design:
Dorothea Schutsch, Tel. +49 / 30/ 34 70 59 72, t-schutschatzeughausmesse [dot] de

Organisation, media and public relations:
Sigrid Kohn, Tel. +49 / 30 / 84 72 49 17, s-kohnatzeughausmesse [dot] de